Using Xythos as an Alternative to E-mail Attachments
Attaching and sending files directly in an e-mail is common and convenient, but the practice can potentially cause quota overruns (for both the sender and recipient), and many e-mail systems (including the UI's) will not deliver mail with certain blocked file extensions.
Xythos can be used as an alternative to sending attachments via e-mail. Instead of sending a recipient the actual file as an attachment, you simply send them an e-mail that includes a link (a "full URL" of the path) where the file is stored within your Xythos account.
E-mail the "Full URL" of a Directory
The primary advantage of e-mailing the full URL is to expose the directory path of the respective directory to the recipient user. Should the user have problems accessing the directory, it becomes easier for the recipient user to browse to the directory knowing the full directory path.
- Navigate to the directory/file for which you wish to e-mail the URL.
- Click on the Info icon for the respective directory.
- Click on the Email Full URL button in the top toolbar.
- Xythos automatically opens a new email message in your e-mail client (e.g. Outlook) with the chosen URL pasted into it.
- Once you finish writing and sending the appropriate email, return to your browser window to close it out.
Note: Keep in mind that correct access permission must also exist in order for the user to browse to the directory. Typically, the file cannot be locked and will need "read" permissions granted to "Public." For more information on file permissions see Xythos File Permissions.
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Last Updated: 04/24/2008